Registration fees and forms
Earlybird registration deadline: 10 September 2012.
Registration is now available online.
To qualify for 'Member' rates, delegates must be a member of one of the three organizing Societies:
British Ecological Society
Society for Experimental Biology
Biochemical Society
Earlybird registration fees:
Full Member £120
Non Member £220
Student Member £80
Please note that after 10 September 2012 a late fee of £50 will be added to the above fees.
Registration fees include lunches and refreshments for the duration of the conference, a buffet dinner on 8 October and the conference dinner at The Kitchin on 9 October. Please note that registration fees do NOT include accommodation and delegates are advised to make their own arrangements. View list of nearby hotels.
|
Payment of fees
All payments must be made prior to the conference. Please note that invoices for registration fees will not be issued.
Credit card/Debit card (preferred method of payment, and the only acceptable form of payment for online registration).
The following credit/debit cards will be accepted: Mastercard, American Express and Visa.
If you wish to pay by cheque, bank draft or bank transfer please contact the Conference Office.
|
Confirmation email
At the final stage of the online registration process, all registered delegates will be directed to a confirmation page and receive a separate email to confirm registration details. This confirmation should be checked carefully to ensure that all requirements are correct. In particular, the spelling of names and affiliations should be checked, as this information will be used to create badges.
Confirmation emails also act as a receipt. Please bring a copy of the email with you to the conference.
If you have not received a confirmation email two weeks before the conference, please contact the Conference Office.
|
Registering at the conference
Please bring your confirmation email to present at the registration desk at the conference. Badges will be issued upon registering and, for security reasons, must be worn for the duration of the conference.
|
Poster abstract submission
Abstract submission deadline: 13 August 2012
Abstract submission is now open.
Has my abstract been accepted?
After submitting your abstract you should receive a submission confirmation. If you have not received a confirmation email, then please contact the Conference Office.
Approximately 2 weeks after the abstract submission deadline has passed, you will receive an email informing you whether your poster has been accepted or not and informing you of your poster number and session time.
Poster Board size: 1m wide x 1.2m high (portrait).
Velcro to mount your poster will be provided at the conference.
|
Accommodation
Accommodation is not included in the registration fees. Delegates are advised to book their own accommodation.
View nearby hotels
Top
|
Refreshments
At the conference
Lunch and refreshments will be provided for all attendees and will be included in the registration fee.
|
Dietary requirements
Should you have any special dietary requirements, please indicate this on the registration form. Alternatively, please inform the Conference Office as changes to the menu cannot be made at the conference.
|
Social Programme
A networking and buffet dinner will take place at the conference venue, Charles Darwin House, on the 8 October. All delegates are invited to attend and the cost of the dinner is included in the registration fee.
The conference dinner will take place on 9 October at the Kitchin in London.
The Kitchin
8 Caledonia Street
Kings Cross
London N1 9AA
UK
The conference dinner is included in the registration fee.
Top
|
|
Disabled access
Disabled access is available. If you require assistance during the conference please contact the Conference Office.
|
Sponsors and trade exhibition
The following Societies will be sponsoring the conference:
British Ecological Society
Society for Experimental Biology
Biochemical Society
If you are interested in sponsoring or exhibiting at the conference please contact the Conference Office.
|
Refunds
Cancellations will be accepted in writing until 24 September 2012, and a refund (less £15 administration charge) will be issued.
After this date, neither full nor partial refunds can be given. Please note that refunds of less than £15 cannot be issued.
|
Official letters of invitation
Official letters of invitation, which are intended to assist with administrative arrangements in certain countries will only be issued when the individual has completed the following criteria:
- Submitted an abstract which has been approved by the programme committee for inclusion into the relevant session
- Sent a letter from the head of their academic department on University headed paper saying why they need to attend the conference in relation to their research
- Registered and paid for the conference
Such letters do not imply commitment of financial or other support by the organizers
|
Tweeting and Blogging
With increasing frequency, conference attendees at scientific conferences are using Twitter or blogs to share and highlight interesting information discussed at conferences, and also to network with each other. The following policy has been created with regards to the use of networking sites at the Society's joint conferences.
The Joint Society's Twitter and blogging policy
The Societies encourage the discussion of its conferences via Twitter, Facebook and similar social networks. In order to promote discussion and the exchange of information, delegates who wish to tweet are asked to use the joint conference hashtag:
#joint2012
Speakers will be made aware of this policy, and have the right to ask delegates not to disseminate their research via the Internet. If a Speaker makes this request, delegates are asked not to discuss the relevant work in this way. Delegates are respectfully asked to refrain from communicating using mobile devices whilst lectures are in progress.
|
Contact Us
If you require any further information, please contact:
The Conference Office
Charles Darwin House
12 Roger Street
London WC1N 2JU
UK
Email: Conference Office
Telephone +44 (0)207 685 2450 begin_of_the_skype_highlighting +44 (0)207 685 2450 end_of_the_skype_highlighting
Fax + 44 (0)207 685 2467
|